The Supply Chain/Sales Assistant contributes to the efficient day-to-day operations of the overseas offices of Osiltec Group’s parent companies in Singapore and Indonesia.

Primary Duties and Responsibilities

The SCM/Sales Assistant is required to perform a range of duties including, but not limited to:

1. Sourcing of Products/Services and Vendor management.
2. Sales Proposals and technical support to overseas offices.
3. Logistics – Import/Export and Misc SCM support.

Sourcing Of Products/Services and Vendor Management.

• Overseas offices will send various RFQs, need analysis and source from correct vendors.
• Co-ordinate with offices in Singapore/Indonesia to clarify technical clarifications with vendors.
• Comparative analysis of various proposals; comparison based on price/delivery/technical too.
• Managing and developing vendors in USA, India, China and in other countries.
• Typical products we deal are Engineering Products for Oil/Gas Industry like Mechanical, Electrical and Chemical Products.
• Drafting Purchase Orders, Request for quotes, Sales quotations, Tender documents
• For efficient performance for this role, command on English and MS Office tools is must
• Maintain records of RFQ/PO/SQ/Sales Orders/LCs/So on
• Read through the tender documents, and support in creating any forms
• Co-ordinate with onsite teams in different locations to support with documentation so on
• Keep track of various tenders bid by the company with communication with relevant sites for updates.
• Document respective tenders in respective files/folders

Sales Proposals

• Prepare Sales Proposals/quotations based on the lowest prices obtained from the vendors.
• Sales Co-ordination with overseas teams
• Supporting Sales Activities for Overseas teams
• Knowledge of Sales cycle, Inquiry/Sales Quote/Sales Orders.
• Co-ordinate Sales orders till delivery with Overseas teams

Logistics – Import/Export and Misc SCM support

• Handling/co-ordinating the shipping jobs.
• Obtaining container rates for FCL/LCL, air-freight cost from various locations.
• Preparing Commercial Invoices / Packing Lists / Other Shipping documents.
• Knowledge of HS/HSN code, able to check if any import/export regulations.
• AWB/BL – checking/correcting for any amendments.
• Basic Knowledge of Shipping, inco terms so on.

Qualifications

Educational Qualification

• Bachelors’ Degree with 1-2yrs experience
• Diploma Courses with 2-3yrs experience

Personal characteristics

• Relationships: Maintain positive working relationships with others, both internally and externally.
• Communication: Excellent oral and written communication skills.
• Needs Assessment: Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations.
• Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary.
• Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions.

Working Conditions

• Office location (at present) is located at.
  • Nexus Business Center, Mega Hills, Madhapur, Hyderabad, Telangana 500081
  • https://maps.app.goo.gl/6fXM6Ccdmrk7mywu6
• Working Hours, 8.30am to 5.30pm or 8.00 am to 5.00pm (One hour lunch break)
• Working Days, Mon – Sat
• Dress Code: Smart Casual // Semi formals // No Jeans Except on TGIF// Polo Ts allowed.

Remuneration / Benefits

• Salary depending on experience, expertise, knowledge, contributions and/or leadership qualities so on.
• No ESI/PF applies for now, gross monthly salary almost same as take-home, just the professional tax deductions.
• Quarterly Performance Reviews.
• Exponential growth for high performers.
• Exposure to work with overseas companies/teams in Singapore/Indonesia/UAE/USA.